Hospitality & Refreshment
Looking After Your Visitors
The following normally apply to the Team Captain and/or Manager, though many clubs will delegate some or all to other people.
Hospitality & Refreshment
Hospitality is an integral part of our league; home and away clubs should do their best to ensure that hospitality is botoffered and accepted. Full details on hospitality can be found under Rule 25 in this handbook.
Home clubs should make sure they notify opposition and referees of hospitality arrangements early in the week. If the away club are unable to accept hospitality, they should notify the home club well in advance - not on the day when arrangements will have already been made.
Looking after referees
Clubs are reminded of the following, which will hopefully assist them in looking after their referees on and off the pitch:-
Fixture organisation and administration
Fixtures are generally arranged by the League Match Secretaries, and published 10-12 days in advance. Clubs should note the following:-
When a game is postponed (Cup or League), a lot of different people need to be told promptly:-
Completing the Season
At the end of the season it may be necessary for League Match Secretaries to arrange double headers and/or midweek games to complete the fixture programme, either because of poor weather, or because of long cup runs for some teams.
Reporting results by SMS
The scorelines of all AFC & Cup games must be reported via SMS Text Message. The system we are using is provided by the FA, as part of their "Full-Time" league administration package. When results are reported, these will appear automatically on the league website, and will automatically update the league tables. For each team, two mobile numbers can be registered.
During each game, the FA system will send an SMS Text Message to each registered mobile number, prompting you to send in the result of the game. After the game, both home and away clubs should report the score by replying to their message giving the score for the game, home team first, away team second, and separated by a hyphen.
For example to report a 2-1 win to the home side you would simply reply: 2-1
The only exception is if you are registered to send in results for more than one team, in which case Full-Time will send you a team code, which you need to include after the result so the system can identify which team is being reported. For example, to report a 3-2 win to the away side, UCL Academicals 6ths (code is UCL6), the reply would be: 2-3 UCL6
It's important to note you should not add other information and must be sent from one of the registered mobiles (as the system identifies you by the mobile number).
Full-Time now allows SMS users to submit full score-lines from cup games, including the scores after extra time and penalties. Previously the functionality only allowed a single, “full time” score line to be submitted, which was not satisfactory if the game progressed to extra time and/or penalties.
The format of the outgoing SMS message sent to administrators (for Cup Fixtures and Other Fixtures, for league games the current outgoing message is unchanged) is as follows:
FA Full-Time Results: CHED v ARSD, Sun 12 Feb 14:15. Reply with H-A score & code CHED, followed by AET & PENS if required: eg 2-2 CHED 3-3 AET 3-1 PENS
The Team Administrator is therefore required to potentially send back up to four pieces of information in the same SMS text message:
Results of all games must be submitted by text using the auto text facility received during the game on each playing day.
The submitting of results using Full Time is an essential piece of information which clubs are required to input each week.
If results data and team sheet data is not entered onto Full Time, or is only part completed, your club will be fined, and this fine will be increased until the data is fully entered (this includes all relevant SoF marks). All fields marked with an * must be completed.
Full Time needs to be completed for all your Club’s matches that appear on Full Time (Saturday and midweek; League and Cup fixtures). Match data will appear at the top of the page together as will the appointed referee (No referee's name for County Cups).
Referee: Give the referee a mark out of 100. Full Time will show the referee's name allocated to the match. Should the referees name not be the correct or no referees name is shown (Club referee) please complete the "Change of Referee" field at the bottom of the entry page.
Details on marking referees can be found later in this section. If a mark of 60 or lower is awarded,a written explanation must be sent to the relevant League Officer within seven days of the match.
Spirit of Football: Clubs should give a mark out of 10 for each opposition team's attitude in the way they played in the Spirit of Football. Consider their fair play, respect for all, language and general behaviour. Any mark of 4 or below must be explained in the "Note field (max 80 characters)"
These marks together with those given by Referees will be taken into account when considering the annual Spirit of Football Awards.
Hospitality: Away sides should give marks out of ten for the home side’s Organisation, Facilities and Hospitality. Any mark of 4 or below must have a report sent to the League Secretary.
It is important that if hospitality is unsatisfactory, the reasons are given, as well as any comment on amenities (i.e. pitch markings, changing facilities, etc).
Both sides should indicate in the fields shown whether Hospitality was offered to their opponents, and also whether it was accepted.
Venue: Indicate which ground was used, using the codes in the handbook (e.g. ground “A”).
Discipline: Clubs should input number of cautions and/or dismissals for both sides If none a 0 must be entered ; names of players involved are not required, but clubs should report within the "Note field" details of any action taken by the club (including the club's own disciplinary code) as a consequence.
Late KO/Reason: Yes or No including details of how late KO actually was, and whose fault.
"Note": Any additional comments should be input in the Note field (80 characters max). Include details of any postponements, explanation of low marks and any other brief details you need to report.
Serious Events: Any serious incidents should be reported separately, e.g. serious foul play, abandonments, etc. These should be notified immediately to the Discipline Secretary and also to the relevant League Match Secretary, including details of any action taken by the club.
Marking Out of Ten
When Clubs or Referees are asked to give marks for Spirit of Football, Organisation, Hospitality or Facilities (but not for clubs marking referees - see F.A. Guidance for Marking Referees later in this section) marks out of ten should be given. Please try to be objective and consistent. The following may help to provide a guideline to how we will interpret these marks:
Submitting results via Full-Time
The mark awarded by a club must be based on the referee’s overall performance. It is most important that the mark is awarded fairly and not based upon isolated incidents or previous games.
The Referee’s performance should be determined by the table below which should act as a guide for the overall mark which should fall within the mark range for each standard of performance.
A mark of 91-100 would be regarded as 'excellent'. A mark between 71 and 80 would represent the standard expected.
100-86 The Referee demonstrated very accurate decision-making and controlled the game very well using management and communication skills effectively to add value to the game.
85-76 The Referee demonstrated accurate decision-making and controlled the game well using management and communication skills to contribute positively to the game.
75-61 The Referee demonstrated reasonably accurate decision-making and despite some shortcomings generally controlled the game well.
60 and below The Referee demonstrated shortcomings in the accuracy of decision- making and control which affected the game.
How to Decide on the Referee’s MarkThe following questions focus on the key areas of a Referee’s performance. They are intended as an “aide memoire”, are not necessarily comprehensive and need not be answered individually. It is, however, worth considering them before committing yourself to a mark for the referee.
Control and decision making
Communication and player management